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Questions and answers – employers

Here you can find the most common questions

What is the delivery time of vouchers?	» open
It depends on the way of voucher payment. You will receive the vouchers 48 hours after ordering in case you pay for the vouchers cash on delivery. In case you pay by invoice you will receive the vouchers 48 hours after your payment delivery. It is necessary to order the vouchers till 13 p.m; if you order the vouchers after 13 p.m the delivery time is one day longer.

What is the voucher validity?	» open
The voucher validity is stated on each voucher. The meal vouchers are valid since the date of the latest emission issue (i.e. approximately from half of November) to 31.12.of the following year. Other vouchers released since 1.5. have been valid till 31.12. of the following year.

Where can I call if I have a question regarding the vouchers?	» open
In case of questions regarding the vouchers call please the information line 233 113 435.

Are the affiliates obliged to get the money back if the voucher is not used to full extent of its nominal value?	» open
Legal regulations don’t solve this situation directly. We have to go out from the legal regulations of the Law Nr. 586/1992 Code of Law on income tax in the full version. In view of the employee the benefit in the form of Sodexo vouchers is exempt from income tax provided it deals with non-financial payments. In case the employer provided the employees with financial benefits they would have to pay income tax from such a benefit. The vouchers cannot be changed for money without any tax consequences. On the other hand if the shop didn’t give the money for not exhausted vouchers back it would mean an unreasonable enriching on the side of the shop. It is not easy to answer the above-mentioned question unambiguously. In our view the right solution is the exhaustion of the total voucher value for one main meal. The customer should be informed about the total exhaustion of the voucher value before the purchase.

Is it possible to give the subsistence allowance to the employee for one shift, for example 80CZK in the form of two vouchers?	» open
No, interpretation of Ministry of Finance says that it is a benefit for one main meal and for one shift. From this statement results that for example providing two vouchers doesn’t meet this condition.

Is the voucher value limited?	» open
"The voucher value itself is not limited anyhow in view of the employee. The advantage of the meal voucher benefit is the fact that any value provided to the employee for one shift is an income tax-free earning. Of course it is necessary to set the benefit „reasonably“. Different meal voucher value can be provided for example in the centre of Prague (for instance 150, - CZK) and different value will be evincible in a small town. It is necessary to result from the average price in the place where the employee has his lunch. Apart from that the situation is different by the employer. In view of the fact that these costs are tax deductive the total voucher value is limited. Law 586/1992 Code of Law on income tax assesses this value "up to 55 % of the price for one meal and for one shift, to the limit 70 % of subsistence allowance for one employee stated in § 6 paragraph 7 letter a) by business trip duration of "5 to12 hours“, it is currently 69, -CZK. Maximum tax deductive benefit for catering amounts 48,30CZK. Maximum recommended meal voucher value, which results from the above statements, is 85, -CZK (eventually 90, -CZK).

Can the vouchers be provided in case of employee’s holiday or illness?	» open
Yes, according to the Law Nr. 262/2006 Code of Law meal vouchers can be provided to the employers as well. It is a tax-free income for employees. However for employers it is not tax deductive cost to the full extent of the meal voucher!

Can the voucher be provided in case the work shift is only 2 hours long?	» open
"According to the present legal regulations (since 1.1.2007) it is not possible. Law Nr. 586/1992 Code of Law on income tax sets the minimum length of the work shift clearly to 3 hours (regardless the business or budget sphere) (§ 24, paragraph 2, letter j point 4 law Nr.586/1992 Code of Law on income tax) „…Catering benefit can be applied as an expense (cost) if the employee’s presence at work during the work shift takes at least 3 hours. Catering benefit can be applied as an expense (cost) for another employee’s meal if the length of his work shift including the obligatory break, that is necessary to be given by the employer according to the special legal regulations, will be longer than 11 hours."

Can the employee be provided with the meal voucher in case he is sent for a business trip?	» open
No, the employer has a right to the subsistence allowance according to Law Nr.262/2006 Code of Law. This subsistence allowance is provided depending on the length of the business trip and it is compulsory. The employer cannot decide between the meal voucher and another subsistence allowance. If he sends the employee for a business trip he has to pay him only the subsistence allowance.

Has the employee a right to provide meal vouchers in case of a longer business trip?	» open
No, the same answer as stated above. The employee has a right to the subsistence allowance according to the Law Nr. 262/2006 Code of Law. This subsistence allowance is provided depending on the length of the business trip and it is obligatory. The employer cannot decide between the meal voucher and another subsistence allowance. If he sends the employee for a business trip he has to pay him only the subsistence allowance.

Can the meal vouchers be bought not for employees but for other people? (members of the events such as conferences, presentations, festivals etc.?)	» open
Yes, but without any tax advantage.

Can I buy the meal vouchers for myself if I am a sole trader?	» open
No, the current legal regulation doesn’t enable to apply costs for own catering as tax deductive cost. It is possible in Slovakia.

Does the employer act correctly when he/she provides vouchers also for shifts with no hours actually worked (e.g. public holiday) or for business trips where the meals are provided?	» open
Yes, it is possible to provide vouchers even on these occasions but always only to the debit of non-tax expenses, or from profit after taxation. It concerns income free of income tax on the part of the employee.

Is it forbidden to give an employee two or more vouchers in the value e.g. 2x65 CZK or e.g. 4x65 CZK for one shift with hours actually worked?	» open
Yes, in conformity with the instructions of the Ministry of Finance it is obvious that it concerns 1 contribution to 1 meal for 1 shift with hours actually worked. This condition would not be met by providing two or more vouchers.

Contact

info@sodexhopass.cz
+420 233 113 435

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